Monitoring Your Microsoft Exchange Server: Why and How

Your Microsoft (MS) Exchange Server is extremely vital to your business. It essentially receives, stores, and sends out emails while performing a host of other functions to keep your work running smoothly. So what happens when an error occurs due to lack of monitoring? It costs crucial time and money to diagnose; these are resources that could be allocated to other assignments. To prevent this from happening, it is crucial for you to frequently review the status of your server.

Some important information to be aware of several things including, but not limited to, virtual memory, free disk space, number of current connections, security, and response times. Keeping track of the virtual memory available on your Microsoft Exchange Server ensures that it operates smoothly (without lag). By confirming sufficient virtual memory, you can avoid delayed inputs and especially unexpected shutdowns. Virtual memory, in essence, helps random access memory (RAM) run more efficiently by freeing up space on the latter. That being said, another important aspect when monitoring your server is the amount of free disk space available.

Hard Drive Disks (HDDs) are the primary data storage devices in computers and operate by magnetically spinning disks. The best way to maintain a satisfactory amount of free storage is to oversee the amount of information being saved onto the server, deleting extraneous material, and defragmenting the disk. However, not only should you control vacant hard drive space but also the number of connections accessing the information on the server simultaneously.

Knowing the number of connections contacting the server at any time allows for easy maintenance during interims so as to not negatively impact users. Also, active current connections can cause strain on memory and the central processing unit (CPU) so make sure the hardware is capable of managing the load.
Furthermore, monitoring the MS Exchange Server provides peace of mind when it comes to privacy. By understanding the average mail flow and having a general idea about malware and spam, you can easily recognize if or when your firewalls have been bypassed and resolve the problem as quickly as possible.

Essentially, all of these tips are to insure rapid response times. With so many connections and possible breaches in security (from incoming mail), response times are a primary aspect and reason for monitoring your Microsoft Exchange Server. Consistently maintaining quick response times is a result of good upkeep and also lowers downtime in server activity.

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Speed Testing – Dos and Don’ts

With a fast loading website, you will increase conversion rates and keep current clients happy. Furthermore, your SEO results will improve if you speed up your site. For this reason, you need to test your site speed and make the necessary changes. With this in mind, here are three speed testing dos and don’ts.


Test multiple times: When you want to test your website speed, don’t run to one website, conduct the test and think you are finished. No, head to a few sites and try to test it out from a few servers. That way, you will uncover any anomalies and will enjoy a true picture of the data.

Use available tools: There are a number of tools available online that you can use to test your speed and get valid data about your site’s performance. Don’t just make changes by guessing…get actionable information from a tool that provides a chart or graph that you can use and then decide which changes need to be made.

Track changes: Once you make a change to the website, retest the pages. Then, you can see if you made a difference or wasted your time.

Knock out the obvious first: When you want to increase your site speed, you will want to knock out easy stuff first. So, remember, resize images, clean up your code and get rid of auto-loading features.


Test from a server far away: If your website is hosted in Los Angeles, don’t test the speed of it from a server in London. Otherwise, the results will be skewed and you won’t enjoy a true picture of your website speed.

Don’t make drastic changes: While slow loading websites can cause you to experience frustration, don’t go overboard with changes. It’s easy to delete images or remove content; but, you will hurt the overall experience for your clients. Instead, after resizing images and cleaning up the code, take a slow approach to the problem.

Hesitate: All-too-often, site owners will concentrate on their SEO or Internet marketing strategy. While these are important projects to devote time to, you need to take action with your site speed. Otherwise, over time, you will fall in the SEO results and watch as your competition takes over. Even if you start slowly, you need to, at minimum, test your site in a browser and learn about the process. Then, once you have time, you can make the necessary changes. There are a lot of sites online where you can learn about the importance of speed, such as Website Speed Test, and even Yahoo.

If you run a website, you need to test it out and ensure the pages load quickly. If not, you will want to make immediate changes. Otherwise, your business will suffer.

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