Your Microsoft (MS) Exchange Server is extremely vital to your business. It essentially receives, stores, and sends out emails while performing a host of other functions to keep your work running smoothly. So what happens when an error occurs due to lack of monitoring? It costs crucial time and money to diagnose; these are resources that could be allocated to other assignments. To prevent this from happening, it is crucial for you to frequently review the status of your server.
Some important information to be aware of several things including, but not limited to, virtual memory, free disk space, number of current connections, security, and response times. Keeping track of the virtual memory available on your Microsoft Exchange Server ensures that it operates smoothly (without lag). By confirming sufficient virtual memory, you can avoid delayed inputs and especially unexpected shutdowns. Virtual memory, in essence, helps random access memory (RAM) run more efficiently by freeing up space on the latter. That being said, another important aspect when monitoring your server is the amount of free disk space available.
Hard Drive Disks (HDDs) are the primary data storage devices in computers and operate by magnetically spinning disks. The best way to maintain a satisfactory amount of free storage is to oversee the amount of information being saved onto the server, deleting extraneous material, and defragmenting the disk. However, not only should you control vacant hard drive space but also the number of connections accessing the information on the server simultaneously.
Knowing the number of connections contacting the server at any time allows for easy maintenance during interims so as to not negatively impact users. Also, active current connections can cause strain on memory and the central processing unit (CPU) so make sure the hardware is capable of managing the load.
Furthermore, monitoring the MS Exchange Server provides peace of mind when it comes to privacy. By understanding the average mail flow and having a general idea about malware and spam, you can easily recognize if or when your firewalls have been bypassed and resolve the problem as quickly as possible.
Essentially, all of these tips are to insure rapid response times. With so many connections and possible breaches in security (from incoming mail), response times are a primary aspect and reason for monitoring your Microsoft Exchange Server. Consistently maintaining quick response times is a result of good upkeep and also lowers downtime in server activity.